AHEC Meeting Minutes
Date- Monday, September9, 2019, 8:00pm @Crafts Lounge
Attendees
Adam
Katie
Deirdre
Madeleine
Alex
Aniket
Gary
Peng Qian
Mohit
Minutes- Sandro Salgueiro
Presided by- Madeleine
- [Vote] - Approval of Meeting Minutes
- [Update] - Recap from Dance Party
- DJ pulled out at the last second. Had to look for new DJ available that day. Asked other dorm officers. SP recommended a DJ, but was not available. That DJ recommended another DJ, who came. $320/hour. $160 discount. $800 total. Did not budget for it. Previously cost $50 (last year the DJ was an MIT student). Voided the contract that Julian signed. JFoss sent a new contract to Naomi and Madeleine.
- Must decide where the $800 is coming from.
- Operations Chair may not be currently using all of his budget. This could be used. From Tech and Ops Chair funds ($400).
- Will donate $200 from AHEC budget. Ops will figure out the rest.
- Some volunteers didn't show up to help with the dance party after the party. Should add additional incentives to volunteers. Ice cream, hot chocolate. In case of an emergency, can email ashdown-officers@mit.edu for additional help.
- [Update] - Officer Appreciation Social
- 67 officers. Friday, September 27. Rachel from TEEC should get back to us this week. Will order pizza and check out games from front desk.
- Ideas for outside-Ashdown volunteering
- Teaching opportunities
- Coding help for girls. 3-4p, starting in October.
- Cambridge Volunteering Clearing House. They are "brokers" from volunteering opportunities.
- Background check is done for volunteering at schools.
- On MLK Day there's a lot of volunteering available in Cambridge.
- Science for Girls is looking for volunteers.
- Will add a section in the wiki for volunteering.
- Updates for sustainability task force
- One member of AHEC will go to first meeting of Task Force to ensure the group structure is well defined.
- Madeleine's will reply to Robin's email to say that Ashdown is interested in participating in the container pilot project.
- Ashdown Google Calendar
- Officers should be encouraged to add their events to the calendar. We have access to it now.
- Mailing List Update
- Ashdown-talk is still an issue. Gary is documenting the problems and a tech officer will hopefully address it in the future.
- Deleting zombie list.
- Floor Officer interested in hosting CPR class
- Ashdown-wide event. Bringing someone from Ashdown to give the class.
- Open Floor
- Ashdown wiki should only be visible to Ashdown residents.
- Mohit sent budget proposal. Events Chair has a hard time keeping track of expenses, requests Finance Chair to help keep track.
Meeting adjourned at 9:24 pm