AHEC Meeting Minutes

Date: Monday, July 22nd, 2019, 8:00pm @Crafts Lounge

Attendees -

Adam and Deirdre

Aniket

(Gary) Proxy for Madeline

Peng Qian

Mohit

Alex S

Minutes- Gary and Arun

Presided by-

• [Vote] - Approval of Meeting Minutes
  • Approved
• [Update] - Crafts lounge closet
  • Find furniture - may need approved codes
  • Volleyball nets location to be decided (front desk/ shed beside the same?)
  • Follow upon the same and see demand for usage
  • Ask around about glass and discard if not being used
• [Update] - Orientation newsletter
  • Contact different people to obtain information
  • Communications team to edit and compile
  • Both e-mail and print 3AM for August aiming by the third week
• [Update] - Orientation pamphlet
  • Possibly hand out pamphlets for all incoming students
• [Update] - Rules update for incoming students on website and newsletter
  • Fire, alcohol, trash, smoking etc. in appropriate order
• [Update] - Officer evaluation
  • Evaluation forms to be handed out by Alex S
  • Update officer handbook and look for original document detailing officer responsibilities
• [Update] - Adam's discussion with housing about sublet
  • Need a regularized policy on subletting considering the policy of in-semester internship for example in chemical engineering

• [Update] - Common kitchen equipment for residents

  • Kitchen cleaners and drying racks requested
  • Floor officers could take responsibility for handling stocks in the kitchen?
  • Inventory could find funds for initial purchase but maintenance wouldn't be on them

• Suggestion Box

• Open Floor
  • AHEC to take responsibility for disseminating information for prospective and new students on the new website

Meeting adjourned