AHEC Meeting Minutes
Date: Monday, September 17th, 2018, 8:30pm @ Crafts Lounge
Attendees:
Neha
Alex
Ricardo
Haley
Siyu
Liam (phone)
Adam
HaiHao
Presided by: Siyu, Minutes: Sayeri Lala
- [Vote] - Approval of Meeting Minutes
o Approved
- [Update] - Officer List Update
o Officer list has been updated
o Neha will email Publicity
o Haley will send the updated emailing list
- [Discussion] - Volunteer Community
o RosieÕs place: requires a $350 deposit
o Food Bank: transportation is more difficult but at most <20 min. Nithin from the
Events committee is part of the group that arranges outings to the Food Bank.
We could possibly join their outings.
o Ricardo will send a volunteer form for the Food Bank around October
- [Discussion] - Ashdown Ten Year Anniversary
o celebrating the 10 year building
o combine this with the Spring concert
o invite (around February): Ashdown alumni (Adam has emailing list) and previous
AHEC
o lightning talks on student research
o have an alumni be the keynote speaker
o host an event at Maseeh
o form a google doc/spreadsheet to brainstorm ideas
- Suggestion Box
o Empty
- Open floor
o Request for common refrigerators/freezers in the kitchens. However, minifridges
are cheap option (no restrictions on capacities). Issues with common fridges:
Cleaning, Space allocation
o Name tags will be done by the end of the week [in progress]
o Punch cards/ small amount gift cards to incentivize volunteering. Advance notice
to AHEC from the event hosters can help with organizing pool for volunteers
o Clarify Laundry room decorum
o Emailing lists: Explain Ashdown about emailing lists. Fixing the emailing lists (e.g.,
floor list)
o Ricardo started an Application for Mind, Hand, Heart Initiative to get funding for
events, invite involved members to talk about wellness, grad. school experience.
o Check that closet in the crafts lounge for magnets for making name tags
- Action items
o Neha will email Publicity with updated list of officers, Haley will send the
updated emailing list
o Haley will email coffee hour to bring the suggestion box to coffee hour
o Draft email to Ashdown community about laundry room etiquette, sending
emails to emailing lists