AHEC Meeting Minutes | September 11, 2017
AHEC Meeting Minutes
Monday, September 11, 2017, 8:30pm @ Crafts Lounge
Attendees: Nicole, Xueying, Vishal, Eric, Sophie, Allen, Meicen, Katie, Jacob and Adam
**Presided by Nicole Moody, Minutes by Sophie Liao **
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] - Operations Committee: Dance Party Photos, Ashdown Website Pictures
- [update] - Communities Committee: Nametags, Interest Groups, Ashdown Art
- [Discussion] - Grad Exec Board Training Recap
- [Discussion] - Fall Budget
- [Discussion] - Officer Evaluations
- [Discussion] - Officer Recruitment
- Open Floor
- Approval of Meeting Minutes
- Operations Committee
- Hire one time photographer for next event
- Update the brunch event photos for the website
- All 4 vacuum cleaners are repaired. And we order one more vacuum to replace the broken vacuum cleaner that can't be fixed.
- Communities Committee
- Finalize new design for nametags
- Regulation issue to host an Ashdown Art
- [Discussion]
- Take-away from Grad Exec Board Training
- Identify scams and consider an event for Ashdown security during the coffee hour - Xueying, Nicole
- career professional/leadership - Meicen
- Renovate your space: keep in mind that it takes time to renovate and it might not be the best option for current residents - Nicole
- Mental health: counselor resources to talk in MIT and there is one counselor assigned to Ashdown - Xueying
- Group dynamics: Blur boundaries on responsibilities within the leadership team. Ashdown has an updated handbook with clear defined responsibilities for each position and well-structured team - Nicole
- Officers Evaluation
- Vishal will send out a google sheet. If people are not doing a good flag, this evaluation is used as a flag to notify them
- Officer recruiting
- Next week Vishal will send out an email on open positions in Ashdown
- October 14th and 15th for interviews
- Hire a new photographer
- Open Floor
- Provide a budget list: if we have extra budget saving in the end of month, we could use that for inventory replenishment - Xueying
Meeting adjourned.