AHEC Meeting Minutes | August 28, 2017
AHEC Meeting Minutes
Monday, August 28, 2017, 8:30pm @ Crafts Lounge
Attendees: Nicole, Xueying, Vishal, Eric, Meicen, Katie and Deirdre
**Presided by Nicole Moody, Minutes by Donovan Guttieres **
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] - Operations Committee: Inventory Donations, Photographer
- [Discussion] - GSC Funding Board
- [Discussion] - Welcome Pamphlet
- [Discussion] - Grad Exec Board Training
- Open Floor
- Approval of Meeting Minutes
- Operations Committee
- Inventory Donations: Can make it more explicit that people moving out can donate items to the inventory for Ashdown common use (provided space for inventory)
- Deadline for GSC funding application is September 1. Meicen will check with Ricardo if this was successfully submitted. Deadline for Ashdown funding is October 1st
- Photographer: Xueying is figuring out who will replace Minhao for photography. Shichao might be interested in photography but may not have a fixed schedule. Also waiting to hear back from previous photographer. Officer needs for next hiring phase: 1 photographer, 1 inventory, 2 media.
- [Discussion]
- Fall Recruitment: Vishal will look into establishing a timeline for interviews and process for filling vacant officer positions. Tentatively will hold interview on October 21st and 22nd
- Welcome Pamphlet: email sent last week to receive updated from heads of houses. Edits have been received, Nicole will finalize. Distribution online/digitally to all residents in the dorm. Print ~100 physical copies at select locations (boards, doors, etc.)
- Grad Exec Board Training/Conference: Saturday, 9 September - multiple, simultaneous events in the day.
- 9-10 AM
- Supporting global community and partnering with ISO - Meicen
- Silent scammers - Xueying
- Renovating and updating spaces - Vishal, Nicole
- Fitness on-the-go for graduate students - Eric
- 10-11 AM
- Effective empathy - Vishal, Xueying
- Group dynamics - Meicen, Eric, Nicole
- 11 AM-12 PM
- Strengthening communication in your organization - Meicen
- Graduate life - this is your circus - Xueying
- Airing out your dirty laundry - Vishal
- Conflict management 101 - Eric, Nicole
- Lunch (12-12:30 PM)
- Closing Remarks
- Open Floor
- Tracking of seniority points.
- Evaluations for summer officers to be discussed next week
- Next Monday is Labor Day and Dessert Night (7-9 PM). Will not be meeting as AHEC
- Head of House Dinners - current and former members of AHEC should attend to discuss Ashdown government.
- September 1 (Friday) - Vishal
- September 5 (Tuesday) - Nicole
- September 6 (Wednesday)- TBD
- September 7 (Thursday) - TBD
- September 9 (Saturday) - TBD
- Ashdown Dance Party - specify that it is for the graduate community
- Update poste of AHEC near the gym
- Master calendar for Ashdown-specific events. Xueying will talk to publicity people, as well as events officers
- Extra t-shirts - could be sold during Dessert night or Dance Party. Eric and Vishal will coordinate.
Meeting adjourned.