AHEC Meeting Minutes

Monday, May 15, 2017, 8:30pm @ Crafts Lounge

Attendees: Meicen, Eric, Vishal, Xueying, Deirdre, Katie, Sophie

Presided by Vishal, Minutes by Hongru

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] Communities Committee Update
  • [Update] Events Committee Update
  • [Update] Operations Committee Update
  • [Discussion] Officer Transition
  • Open Floor
• Transition dinner orientation for a new communication officer
• [Vote] - Approval of Meeting Minutes
  • Approved
• [Update] Communities Committee Update
  • Benjamin is away for the week. Still plan to start Special Interest Group, and wait to find people who put up proposal.
• [Update] Events Committee Update
  • Have already talked with the German and Ricardo.
  • End of semester BASH - last events in Spring term is underway. Need to familiarize with equipment is at the AHEC closet. Officers at Tech should know where the equipments are and should be there at the events. AHEC will be trained how to use the equipments. Xueying will be there to make sure that works out
  • Lesson from last July 4th event - no one knows how to handle the sound system.
  • Plan to sell the T-shirt at the Bash, though the swag has always been treated as a gift. Plan to give away the black ones and sell the red ones. Include the information in the publicity emails (Email out by Wednesday on the Bash).
  • Eric or Vishal will be there at the table to sell 6-7 PM.
• [Update] Operations Committee Update
  • Redistribution responsibility between subcommittees. Updated the hand book.
  • Will send out the email about budget tonight and discuss about it two weeks from now, i.e. ask officers to submit budget in two weeks.
  • Dimitri will be on inventory, will put him in connections with previous officers. Already started the job.
• [Discussion] Officer Transition
  • Dinner is done. Everyone has been oriented. Next is for the committee to meet with the new staff - Xueying met with Inventory and Tech already. Plan to have "officer/committee social events"
• Open Floor
  • Can Frontdesk checks be taken out? Yes. Like sports equipment.
  • Responding to photographer's request about using a photo and a higher resolution version. Xueying to reply saying that it is free to use it, and try to reach out to the the original photographer
  • New freezer order? Approved. The old one has been broken because it has been too long, totally broke
  • Some people not return the items at front desk? Hypothesis: front desk staff did not ask names. Make sure to scan the card to get the right name. Meicen will follow up.
  • Vishal can not get keys to get AHEC closet because not on list. Ask the old AHEC.
  • Plan for momerial day? The Bash, and a paintball outing.
• The meeting is adjured