AHEC Meeting Minutes | May 2, 2017
AHEC Meeting Minutes
Tuesday, May 2, 2017, 8:30pm @ Crafts Lounge
Attendees: Katharine Roman, Deirdre Logan, Xueying Zhao, Vishal Patil, Nicole Moody, Meicen Sun, Eric Alt
Presided by Nicole Moody, Minutes by Sandro Salgueiro
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- [Update] Events Committee Update
- [Update] Operations Committee Update
- [Discussion] Officer Transition Dinner
- [Discussion] Mailing list cleaning
- [Discussion] AHEC's plans for the year
- Open Floor
- Approval of Meeting Minutes
- Approved. Change Officer Transition Dinner date to May 10.
- Communities Committee Update
- Going to Costco on Friday to get things for Springfest. If it's supposed to rain, will postpone.
- Events Committee Update
- No recruitments because very close to being overcapacity. One event left in this funding cycle (end of semester bash). Dinner, games in the courtyard with generous GSC funding. Only one person signed up to help, looking for another officer. Weekend of May 26-28. Exact date TBD.
- Wine & cheese in mid June.
- Operations Committee Update
- Inventory subcommittee having meeting this week. Xueying will discuss new distribution of responsibilities and will update the officer handbook accordingly. Will discuss garden with inventory.
- Officer Transition Dinner
- Thinking of doing games and icebreakers before food and presentation.
- Optional drinks at the thirsty afterwards.
- Game ideas: wikipedia race tournament, guess the person but with Ashdown resident names, spaghetti building. Games can be played within single committees.
- Prize for officers: Ashdown mug, Ashdown water bottles, fleeces for old AHEC and Adam
- Place food order a week before. Saloniki for catering. Nicole will call.
- Mailing list cleaning
- Vishal added new officers to existing (old) email lists. Will give a heads up to old officers that they will be getting emails.
- Should verify that old people who are not supposed to be in ahec email list are not there.
- Create new ashdown-hoh@mit.edu email (for heads of house).
- AHEC's plans for the year
- Four major projects: 1) officer socials for the various committees, 2) moving day celebration, 3) promoting interest groups within Ashdown, and 4) strengthening the alumni network.
- Moving day celebration: when? Maybe it should not overlap with orientation. Perhaps towards October. Events committee would be happy to help. Maybe October 13. Perhaps include a stroll through Ashdown's history. Think of activities as date gets closer.
- Interest groups: arts officer should think of ways in which officers can facilitate formation of interest groups.
- Officer socials: first one is the officer transition dinner followed by drinks at the Thirsty.
- Open floor
Kitchen training: kitchen officer should be present, fix a date
Alumni Association: connect with Greg, Ashdown moving day
AHEC google folder
Photography officer take pictures of officers at the transition dinner