**AHEC Meeting Minutes | April 25, 2017 **
AHEC Meeting Minutes
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Tuesday, April 25, 2017, 8:30pm @ Crafts Lounge
Attendees: Malvika, Eric, Nicole, Rio, Katie, Adam, German, Govind, Vishal, Xueying, Seamus
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- [Update] Event Committee Update
- [Update] Operations Committee Update
- [Update] Officer Coordinator Update
- [Discussion] Officer Transition Dinner
- [Discussion] Bunnyproofing/Garden
- [Discussion] Official Transition
- Open Floor
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- Meicen is leading the lottery recently, including only officers and those with continuing status. A handful of room is available, and more will become available after Aug 22.
- Two people asked about if they can get their room back. This suggests that we need to construct the way of replying to email inquiries. The system currently is very confusing.
- Planning a concluding event for outgoing officer, for example, a courtyard Korean BBQ, like 3rd floor used to do but at larger scale. Planning at the weekend of May 6th.
- Start to plan the floor cup.
- [Update] Event Committee Update
- Cooking events went out fine on Sunday. A lot of people came to the event.
- Coming up next a second cooking series.
- End of semester bash at the end of May
- [Update] Operations Committee Update
- Garden kick off this weekend with budget of $75. Bunnyproof budget took $100-125, using chicken wire and rabbit spray outside the fences. Also spent money on seeds.
- Planning to use the sustainable fund from GSC on greening the community garden, like other dorm.
- Housemaster can pay for the food.
- Need more bricks for people to walk on.
- Three out of four vacuums has been broken. Hard to imagine how they ended up to be that bad. Should buy new vacuum using the $300 budget. Inventory did under predict the situation.
- [Update] Officer Coordinator Update
- Make all the seniority point updated soon.
- Should do the Spring Evaluation next month before people leave, via skype if necessary.
- Chair need to figure out who to talk to and who is graduating, etc.
- [Discussion] Officer Transition Dinner
- Planned on May 10th
- Social events at ThirstyEar afterwards.
- USB drive, water bottle, t-shirts and other Ashdown items as gifts to give out.
- Nicole prepare the food and presentation.
- [Discussion] Bunnyproofing/Garden
- Should remind people to close the gate and do not step on others' plots.
- Prepare signages on the gate.
- Get rid of the huge weeds. Plant flowers for vacant plots.
- Remind people to plant soon after the allocation.
- [Discussion] Official Transition
- Inspirational speech from the outcoming chair.
- Update AHEC email lists.
- Open Floor
- Make fire alarm badge to remind people, update on website.
- New AHEC to follow up Raspberry Pi project.