AHEC Meeting Minutes | March 7, 2017

AHEC Meeting Minutes

Tuesday, March 7, 2017, 8:30pm @ Crafts Lounge

Attendees: Seamus Bann, Govind Ramnarayan, Rio LaVigne, Adam Berinsky, Malvika Verma, New AHEC, German Parada Presided by Malvika Verma, Minutes by Sandro Salgueiro

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] – Communities Committee Update
  • [Update] – Event Committee Update
  • [Update] – Operations Committee Update
  • [Update] – Officer Evaluations/Recruitment
  • [Discussion] – International Students Office Event
  • [Discussion] – Lost and Found
  • [Discussion] – Inventory Suggestions
  • [Discussion] – Ashdown Spring Concert
  • [Discussion] – New AHEC mailing lists
  • [Discussion] – New AHEC position discussion
  • [Discussion] – AHEC meeting times
  • [Discussion] – Ashdown Casino Night
  • Open Floor
• Approval of Meeting Minutes
  • Approved.
• Communities Committee Update
  • Ashdown tshirts are in. Maybe sell them for $5/each.
  • Volunteer tshirts are also in.
• Event Committee Update
  • Pi-day is happening next week. Funding is an issue. Only half of what we had last year is available ($620 vs $1000).
  • Everything else is going well.
• Operations Committee Update
  • Meeting next week.
• Officer Evaluations/Recruitment
  • Govind and German are missing (events and ops). Will be done by next week.
  • Recruitment happens after Officer Evaluations. Will be talked about at a later time.
• International Students Office Event
  • March 23rd. 6:30-8pm in Hulsizer. Adam offered $600 for the event. Will order pizza.
  • Make posters for Ashdown.
• Lost and Found
  • Can’t use Denise’s office. Can’t have any staff member be liable for items.
• Inventory Suggestions
  • Accepted: DVD of Frozen, NBA 2k17, Micro HDMI to VGA adapter, O-Cedar EasyWring Microfiber Spin Mop and Bucket Floor Cleaning System, Bananagrams.
• Ashdown Spring Concert
  • Things to do: food (Adam takes care of), appetizers at Thirsty, dinner, dessert. Adam will talk to a caterer. Like for the thanksgiving dinner, gotta get money from people.
  • German is sending emails to find performers.
  • Seamus and Stephanie will get the ball rolling with floor officers.
• New AHEC mailing lists
  • baehec?
• New AHEC position discussion
  • Names changed to _________ Coordinator.
• AHEC meeting times
  • Tuesdays are bad because Nicole works at the Thirsty.
  • Adam suggests creating a Doodle Poll.
• Ashdown Casino Night
  • Overview of Ashdown Casino Night. Items are stored in a closet on the 2nd floor.
  • Trip to Costco/Target on Saturday to buy food (snacks) and prizes.
  • Buy gift bags to collect tickets for the raffle.
  • One person should be the designated Master of Ceremony (MC).
  • Not a requirement, but dressing up is nicely.
• Open floor
  • AHEC retreat is on Mar 19. New AHEC is suggested to bring a list of questions that they would like to ask old AHEC.