AHEC Meeting Minutes

Thursday, March 17, 2016, 7:30pm @ Crafts lounge Attendees: Lisa Chris, Calvin, Govind, Malvika, Rio, Drew, Adam, Orpheus, Cody, Katie, German, Seamus Presided by Lisa, Minutes by Cody

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Officer Recruitment
  • [Upcoming] - Officer Transition
  • [Upcoming] - AHEC Retreat
  • [Upcoming] - Spring BBQ & Floor Cup
  • [Discussion] - Mind, Hand, Heart Innovation Fund
  • Open Floor
• Approval of Meeting Minutes
  • Approved
• Officer Recruitment
  • Need operations committee chair
    • Current selection might not be here next year
    • Hunt is ongoing, but slow
    • Have until April 4th
    • There are a few possible fill in candidates
    • Want an experienced member
  • Waiting on responses from floor officers
    • Many good candidates, so not an issue
    • Backup floor officers typically go to events
  • A handful of people applied after deadline
    • A couple applied for tech
    • Second choices were communications and athletics officers
• Officer Transition
  • Planning for sometime in April (14th?)
  • Typically done on a Thursday in place of AHEC meeting
  • New AHEC will take over scheduling
  • Think of icebreakers etc...
  • Gifts for continuing officers
    • Should check inventory in storage
• AHEC Retreat
  • Schedule is done and has been sent out
• Spring BBQ & Floor Cup
  • Possibility of combining these two events
  • Poster is in progress for Monday
  • Inscribe the trophy before for last years winners if possible
    • Cost estimates and timeframe under investigation
  • April 9th
  • Budget
    • $250-$300 last year
    • Targeting $400-$450 this year
    • AHEC discretionary funding (same as last year)
  • Should start earlier than last year
    • Plan for 1, prep starting before noon
• Mind, Hand, Heart Innovation Fund
  • Desire to do things to promote mental health
  • Fund offers grants for innovative ideas
  • Some type of professor lecture series
  • Screening will be an issue
  • Done quarterly
  • Deadline is March 21st
  • Money would go towards food
  • Brainstorm at AHEC Retreat
• Open Floor
• ASA Meeting Update
  • Alcohol licensing process is changing in Cambridge
  • Must be obtained more than 2 weeks prior
  • Moved office across hall
  • Deadline for large event fund tomorrow
  • Space reallocation
  • Poster space wait list
  • Elections somewhat lacking for people
• New Constitution
  • Pretty much approved
  • Naomi Carton had no concerns
  • Constitution will henceforth be declared passed
  • Has been placed on the website
• Alumni Concert
  • Paperwork needs to be handled
  • Same as last year, shouldn't be a problem
  • Food is taken care of
  • Sign up should be sent soon to allow for prep time
• Re-branding Ashdown
  • New logo?
  • Design contest is a possibility
• Bike Clean Out
  • Should look into clearing bikes from front of building
  • Ask Denise
• Ashdown Google Calendar
  • Is supposed to be working, but Chris is having issues...
  • Seems to be fine now
• Moving in the Building
  • Subject to Denise's approval
• Will Fund
  • Being delayed by suggestion for wireless microphone
    • Drew will make suggestion
  • Will be sent out soon
• Fabian Room Projector
  • Currently lacking mounting hardware
  • In process