AHEC Meeting Minutes

Thursday, September 17th, 2015, 7:30pm @ Crafts lounge

Attendees: Lisa, Chris, Orpheus, Drew, Calvin, Katie, Adam, Jordan Romvary (resident), Cody Karcher (Comms officer) Presided by Lisa, Minutes by Orpheus

• Agenda
  • [Vote] - Approval of Last Week's Minutes
  • [Discussion] - Hulsizer Kitchen Cleanliness
  • [Discussion] - Orientation Review
  • [Discussion] - Coffee Hour Cabinet Space
  • [Update] - Fall Officer Recruitment
  • [Upcoming] - Fall Budget Allocation
  • [Discussion] - Reimbursement Procedures
  • Open Floor
• Approval of Last Week's Minutes
  • Minutes are approved and are to be posted.
• Hulsizer Kitchen Cleanliness
  • Historical perspective:
    • 2 years ago, Housing thought of opening the Thirsty at 4pm, there was meeting with Dining & Ashdown.
    • Last year, when Chartwell's moved in, there was a meeting with AHEC, TEEC, Chartwells & Admin.
    • The sharing of the Thirsty Ear side of the kitchen by Ashdown officers was an idea that people didn't like.
  • Adam is going to meet with Naomi Carton and smooth things over, there may be a meeting involving AHEC.
  • Brunch's perspective:
    • They used flat-top to make potatoes, some got burnt, residue was tough to clean.
    • Will not happen again: will no longer do potatoes (people burn them & don't clean them)
    • Also issues with cleanliness of floor: May ask Housing for advice on how to keep clean.
    • Also some utensils were not placed in right spot. We should fix that; we've got the documentation.
  • We need to train new recruits on kitchen etiquette.
  • We want to meet people from Housing, show them that we care & take the matter seriously. Let housing take first step and offer to meet with us, then set up meeting as soon as possible.
• Coffee Hour Cabinet Space
  • Coffee Hous shopper notices that the Communities Cabinet is not used a lot.
  • One of the shelves of said cabinet is now to be used by the Coffee Hour shopper.
  • Also figure out where coffee is to be stored an make sure that Fridge is locked.
• Officer key rings
  • Currently: all key rings behind front desk
  • There may be minor problems with the current policy (e.g. possibility of key rings being misplaced)
  • Perhaps a revision of the policy may be in order: Ask the committee chairs if they feel that they want to have key rings.
• Orientation Review
  • Brunch
    • Went well, was well attended.
    • Comments by Chris:
    • Room for improvement
    • Lines were long, perhaps can be split
    • Deal with manpower issues
    • Maybe have music for the volunteers.
    • May need separate meeting to go over Brunch issues
  • Potluck
    • Good event overall
    • Low effort event; should continue throughout year.
  • Karaoke & Games
    • Popular
    • One aspect interfered with the other, perhaps in future they should be split.
  • Floor meetings
    • Improved attendance, maybe due to good publicity.
  • Arts Unveiling
    • Went very well
    • Should we cover paintings with glass to protect them?
    • No, damage is improbable & LIST is in charge of repairing them.
• Fall Officer Recruitment
  • Applicants to be interviewed Friday through Sunday
• Fall Budget Allocation
  • Budget Applications open Monday, Sept. 21st
• Reimbursements & post-event reports
  • No longer tie reimbursements to post-event reports
  • Suggestion: penalize officers for not sending post event reports by deducting from their budget.
  • No, instead have it impact their officer rating.
  • Also have a "wiki-filling" drive to induce committees to submit post-event reports & best practices there.
• Miscellaneous matters
  • Fridge cleanout: Clean fridge that used to belong to Ashdown but currently belongs to the Thirsty of all old stuff left in there.
  • Protocol for approvals of Hulsizer room use by student groups: All approvals will go through the Treasurer (Drew Rzeznik); will automatically approve unless AHEC objects to a particular situation.
  • Inventory purchase solicitation link up.
  • Ashdown House TVs: Adam spoke to Dean Humpreys, forwarded the issue to Dennis Collins.