AHEC Meeting Minutes

Thursday, May 27th, 2015, 7:30pm @ Crafts lounge

Attendees: Lisa, Chris, Drew, Orpheus, Sai, Adam, Katie, Andrea
Presided by Lisa, Minutes by Orpheus

• Agenda
  • [Vote] - Approval of Last Week's Minutes (5 min)
  • [Discussion] - Ashdown Will Fund (Adam - 5 min)
  • [Update] - Officer Structure Documentation (Calvin - 5 min)
  • [Update] - Officer Key Collection (Calvin - 5 min)
  • [Update] - Google Express Account (Chris - 5 min)
  • [Update] - Pantry for Communities Committee (Chris - 5 min)
  • [Upcoming] - Orientation External Funding Proposals (Drew - 5 min)
  • [Upcoming] - AHEC Advisory Committee Selection (Lisa - 10 min)
  • [Discussion] - Expansion of Inter-dorm Events (Orpheus - 10 min)
  • Open Floor (35 min)
• Approval of Last Week's Minutes
  • Minutes are approved and are to be posted.
• Ashdown Will Fund
  • Adam (Housemaster) met with Naomi Carton from the administration.
  • Will continue to use for capital purchases.
  • Will Fund can be used for programming in addition to capital purchases.
    • Will endow the Spring Dinner (Avery Ashdown Spring Dinner);
    • Possibly endow Halloween Dinner too.
    • This way we will free Housemaster funds; to be used for other house events, possibly sporting events too.
  • Will Fund can be used for programming in addition to capital purchases.Naomi Carton wil put this arrangement in writing.
• Officer Structure Documentation
  • Officer handbook being updated
  • Officer duties descriptions, 2015-2016 calendar updated.
  • Work in progress includes Title page, officer structure diagram, table of contents.
• Officer keys
  • Collection of keys proceeding (4 out of 5 keychains accounted for).
  • Perhaps the Coffee Hour Shopper should have a set of keys.
• Google Express Account
  • No progress since last week.
• Pantry for Communities Committee
  • Searched for a pantry cabinet. Found a 500$ one that looks like the ones we've got.
  • Denise is OK with us buying it.
  • We'll make it a Will Fund purchase.
  • We'll add a microwave in said purchase as well.
• Orientation External Funding Proposals
  • Events Committee Co-chairs will apply for external funding.
  • Events Committee Co-chairs will attend all GSC OC meetings
  • Events Committee Co-chairs can attend AHEC meetings ang give a progress report.
• AHEC Advisory Committee Selection
  • Current AAC constitution stipulates the opening of the nominations period to start June 1st.
  • Issues with current AAC Constitution; too convoluted; many provisions unenforceable.
  • AAC constitution to be replaced by a shorter (1pg max) document.
    • Will give a short descriprion of the duties of the committee.
  • AAC form envisioned as an e-mailing list rather than a standing committee.
    • This will line up with actual practice.
• Expansion of Interdorm Events
  • Discussed the talking points we will want to discuss with SPEC.
  • Will move ahead and set up a meeting between members of SPEC & AHEC.
• Miscellaneous matters
  • Boockases coming along.
  • Discussed ideas/brainstorming.