AHEC Meeting Minutes
Date: Wednesday, April 15, 2020, 8:30pm @Zoom
Attendees
Adam
Katie
Madeleine
Peng Qian
Haosheng Feng
Amanda
Kruthika Kikkeri
Alex Straub
Allison Lee
Mohit
Andrew Lew
Minutes: Arun
Presided by:
· [Vote] – Approval of Meeting Minutes
· [Update] – Officer hiring
- E-mails sent out last week with 6 new applicants
- Interviews scheduled for this Saturday, April 18
- Still have 15 more positions to fill
- E-mail to be sent out to Nicholas, Andrew about acceptance
- Seek avenues to spread info for more applicants
- Focus on filling the most important positions first and probable flexibility in allocation of positions
· [Update] – Internal lottery
- Open till Sunday mid-night
- Manual addition of new hirees to the list done
- New applicants who are accepted on Saturday to be added to the list as well
- Inform that only about 15 new rooms are available in the internal lottery
- New questions beyond AHEC's scope can be addressed to housing
- Allison to manually respond to common queries addressed at the moment
- Mailing list subscription issues to be forwarded to tech officer Asma
· [Update] – Survey from Amanda
- 64 responses obtained so far. Publicize more within various channels.
· [Update] – Finances training
- Mohit presented the basics of finances at Ashdown for the new AHEC
- Summary
- Internal and external funding deadlines explained
- Budget form shown for ashdown officer budget proposal with procedure for getting responses
- Two separate accounts : main account and funding account. Funding account (with system glitch in reported balance) to be used for GSC funding reimbursements
- Use tax-exempt form since taxes are not reimbursed
- RFPs (request for payment) procedure for filing explained with appropriate naming and timeline of submission
- Mary Mango provides training that can be taken
- Budgeting procedure shown with proposals based on last year and proposals from various committees.
Open floor :
- Virtual suggestion box, possibly pin it on various slack channels
Meeting adjourned