AHEC Meeting Minutes
Date: Monday, April 1st, 2019, 8:00pm @Crafts Lounge
Attendees
Alex
Deirdre
Ricardo
Sylvia
Neha
Haley
Alex
Aniket
Peng
Madeleine
Adam
Liam
Minutes: Sayeri; Presided by: Sylvia
- [Vote] - Approval of Meeting Minutes
o Approved
- [Update] - Officer Lease and Officer Hiring
o Currently only 15 people expressed interest in officer positions
o Action items: Advertise to Warehouse residents, Advertise to Coffee hour
volunteers, Send another reminder email to Ashdown residents, Email MIT
housing people tonight people to send a clarifying email to Ashdown residents
on the housing renewal policies, Adam will ask housing to push back housing
deadlines due to the confusion over the housing renewal policies
- [Update] - AHEC Retreat
o Schedule changes: Deidre will think update schedule the panel session but
otherwise the proposed schedule is fine. Liam and Mohit need to decide who will
present on the financial matters
- [Update] - AHEC Ten Year Anniversary
o Lightning talks: Currently 6 people signed up. Might want to recruit at most 10.
Not a big issue; AHEC members can give backup lightning talks.
o Brunch: Neha will send follow up email to Patrick (representative from Flour) to
coordinate the catering details.
o Alumni requesting gift? Heads of House funding will be used to cover this gift.
o Alumni emailing list updated? Ricardo will check with housing on updating this
list.
o Will open up music event to participants outside the Ashdown community e.g.,
other MIT graduate students
- Suggestion Box
o Empty
- Open Floor
o Liam is responsible for AHEC emails for April
o Cleaning out AHEC closet? Most likely date: May 4th with shifts. Madeleine will
send Doodle poll for shifts. Need members from the following: New AHEC, Old
AHEC, Events committees, Neha/Madeleine will email inventory,events for
possible help in determining what items are needed/can be discarded. Email 3rd
floor mailing list alerting them that the 3rd floor lounge will be used. Ask
Inventory to purchase trash bags
Meeting adjourned