AHEC Meeting Minutes
Date: Monday, March 18th, 2019, 8:00pm @Crafts Lounge
Attendees Sylvia Neha Haley Gary Mohit Madeleine Alex Peng Aniket Deirdre Mariana
Minutes: Sayeri; Presided by: Sylvia
[Update] - Ashdown Casino Night o Publicity has not yet prepared the poster o Aniket and Hayley will look at the AHEC closet later today o Volunteer recruiting: Sylvia shared list with Madeleine. Alex will email past AHEC for volunteer (and possibly ashdown-talk) o Liam and Mohit will purchase food from costco
[Discussion] - Officer Lease and Officer Hiring o New AHEC changes to the government structure: Options for restructuring the relationship between publicity and events. Publicity chair - ensure that publicity members are completing the requested posters. This is the preferred option and will be in trial for the spring semester and re-assessed in the summer session. Other options is to move 3 members from publicity to events to remove the communication barrier. Events chair can decide how to divide responsibilities among these new members. Future thoughts on tools for poster preparation to reduce the workload on the publicity officers: Printer in ashdown instead of spending money at copytech? Events/Publicity can both use it, especially for last minute prints o reviewed the # recruits for officer positions and has been confirmed. Alex will send the hiring call, application, role descriptions form. Mohit will take care of scheduling script for the hiring. Interviews will be April 5-8th. Follow up with people who were rejected from the last hiring cycle to encourage them to reapply o email reminding officers that they will only be offered positions contingent on good performance thus far
Suggestion Box o Empty
Open Floor o Housing plans to visit to answer questions. Publicize this event and scheduling? Sylvia will email housing to suggest brunch/coffee hour times for better turnout.
Meeting adjourned