AHEC Meeting Minutes

Date: Monday, September 17th, 2018, 8:30pm @ Crafts Lounge

Attendees: Neha Alex Ricardo Haley Siyu Liam (phone) Adam HaiHao

Presided by: Siyu, Minutes: Sayeri Lala

• [Vote] - Approval of Meeting Minutes o Approved
• [Update] - Officer List Update o Officer list has been updated o Neha will email Publicity o Haley will send the updated emailing list
• [Discussion] - Volunteer Community o RosieÕs place: requires a $350 deposit o Food Bank: transportation is more difficult but at most <20 min. Nithin from the Events committee is part of the group that arranges outings to the Food Bank. We could possibly join their outings. o Ricardo will send a volunteer form for the Food Bank around October
• [Discussion] - Ashdown Ten Year Anniversary o celebrating the 10 year building o combine this with the Spring concert o invite (around February): Ashdown alumni (Adam has emailing list) and previous AHEC o lightning talks on student research o have an alumni be the keynote speaker o host an event at Maseeh o form a google doc/spreadsheet to brainstorm ideas
• Suggestion Box o Empty
• Open floor o Request for common refrigerators/freezers in the kitchens. However, minifridges are cheap option (no restrictions on capacities). Issues with common fridges: Cleaning, Space allocation o Name tags will be done by the end of the week [in progress] o Punch cards/ small amount gift cards to incentivize volunteering. Advance notice to AHEC from the event hosters can help with organizing pool for volunteers o Clarify Laundry room decorum o Emailing lists: Explain Ashdown about emailing lists. Fixing the emailing lists (e.g., floor list) o Ricardo started an Application for Mind, Hand, Heart Initiative to get funding for events, invite involved members to talk about wellness, grad. school experience. o Check that closet in the crafts lounge for magnets for making name tags
• Action items o Neha will email Publicity with updated list of officers, Haley will send the updated emailing list o Haley will email coffee hour to bring the suggestion box to coffee hour o Draft email to Ashdown community about laundry room etiquette, sending emails to emailing lists