AHEC Meeting Minutes
Monday, June 4th, 2018, 8:45pm @ Crafts Lounge
- Attendees:
o Liam
o Aditya
o Gary
o Siyu
o Katie
o Deirdre
o Haley
o Ricardo
o Neha
Presided by Sylvia Dai, Minutes by Sayeri
- [Vote] -- Approval of Meeting Minutes
o not approved--changes need to be made for spelling of names
- [Update] -- Committee social budget
o Will be discussed at the upcoming meetings
- [Update] -- Community Officer Access to Ashdown
o email Ashdown desk about access Ashdown communication officer access to Ashdown
- [Update] -- New Hulsizer Inventory policy
o Inventory officer and committee chairs can divide the space
- [Update] -- Officer photos
o Hayley will send out request for photo shoot
- [Discussion] -- Ashdown MakerSpace project
- Resource: 3D printer provided by GSC
- Idea
o Host teaching workshops and communal events for residents on using 3D printer
o Survey from spring 2018 indicates large community interest in learning to use 3D printer
Beta test will be conducted to evaluate usage
o $360 budget for this
o Gary will be around the summer to manage this
Considerations for regular usage
o Regular costs e.g., filaments
o Restricting usage per user
o Committee to manage the usage
- Action items
o Obtain approval on the printer setup in the computer lab
o Beta testing process
o Gary will keep AHEC updated
- [Discussion] -- Inventory Purchase Request
o Aerobic stepper request approved
- It will require users to check out and return at front desk
[Discussion] -- Ashdown Vacuums
o 2 vacuums broken beyond repair
o 1 new vacuum will be purchased
o Aditya will check if shop Vac is present at front desk. If there isn?t, we?ll buy 1 shopVac
o Put stickers on the vacuums to reminder users to clean the vacuum prior to returning
Suggestion box
o None
- Open Floor
o Deidre
- Purchase lights to decorate the courtyard
- Purchase shuffleboard to be placed in the crafts lounge
- Other considerations:
> How much does it cost to fix the Arcade games (currently inoperable)?
o Finance
- Accounts with additional funds in them that may/may not be used
> E.g., room rent account has $17K, capital account
> Look into the possibility of transferring funds from these accounts into the main account. Connect with old AHEC/ previous treasurers, heads of house on this.
- Implement an accounting system to maintain a balanced budget
> Currently there is 0 in main account. There should be some margin.
> E.g., Spring 2018 budget exceeded by $9000
- Breakdown the transactions from the main account
> In 2015, main account had $25K but now there is 0 but unclear why.
- Action items 6/4
o Correct the meeting minute notes from 5/29 (i.e., names): Neha
o Email request for photoshoot for new officers: Haley
o Email Ahec-five on status of the 3D printer approval: Gary
o Email Ahec-five on whether there is a shopVac: Aditya
o Work on implementing budget and accounting system: Liam
o Track transactions from the main account: Liam