AHEC Meeting Minutes | May 7, 2018
AHEC Meeting Minutes
Monday, May 7, 2018, 8:30pm @ Crafts Lounge
Attendees: Adam Berinsky, Katharine Roman, Silvia (Siyu)Dai, Neha Bokil, Haley Schilling, Liam Comidy
Presided by Silvia (Siyu)Dai, Minutes by Abbas Ghandi
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Discussion] – Officer Transition Dinner
- [Discussion] – Ashdown Grilling Equipment
- [Discussion] - Birds in Ashdown
- [Discussion] - Volunteer Punch Cards
- Open Floor
- Approval of Meeting Minutes
- [Discussion]
- Officer Transition Dinner: A lot need to be figured out. There are three things. How to order catering. What to order. Will ask those who did that last year. The second thing is we are going to have Ashdown gift. The question is about the budget. Thinking about something nicer. But T-shirts or sweatshirts should be fine. Think about the future. We have to make sure about the inventory quickly. There are a few left overs like coasters and water bottles. Coasters are good. But we need more. Third, need to make sure that information is dissipated to officers. We also need to make sure people know about reimbursement. It is better to print out the information.
- Ashdown Grilling Equipment: They need to be cleaned up. Inventory could check that. There is a whole policy on this about how people should use the equipment and how to clean them. They used to have locks. Some equipment may need replacement.
- Birds in Ashdown: Dead birds are seen. Fewer dead birds is nice. We need to get new stickers. Will remind Denise with the stickers.
- Volunteer Punch Cards: The idea is to have a punch card system as part of incentives provided to volunteers. Alternative idea is to provide some gifts. But the card is a good idea. We need a system to manage the cards and the exchange of punches with gifts. We can deliver the volunteer cards into residents’ mailboxes. We can add that to the list of print orders. We can maintain a list of active volunteers.
Open Floor
- Email from housing about lunch and learn speakers for Fall: Meeting on May 11 at 8 am. The meeting is not in the building. We have one AHEC who can go.
About the garden: need to have someone to lead the garden related activities. We could hire a garden officer if we knew the current officer is graduating. We can also find a volunteer for garden in summer and promise hiring during the next round.
Breakfast AHEC with Denise: Date was set.
Meeting adjourned.