AHEC Meeting Minutes | December 11, 2017
AHEC Meeting Minutes
Monday, December 11, 2017, 8:45pm @ Crafts Lounge
Attendees: Adam Berinsky, Xueying Zhao, Vishal Patil (Siyu Dai as proxy), Meicen Sun, Nicole Moody, Katharine Roman, Eric, Inventory officer Olamide Oladeji
Presided by Nicole Moody, Minutes by Abbas Ghandi
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] - Bike Auction
- [Discussion] - Garden Cleanup
- [Discussion] - Front Desk Inventory
- [Discussion] - AHEC Elections
- Open Floor
- Approval of Meeting Minutes
- Bike Auction: Went very well. Got help from inventory officers. A lot of bikes were sold. Around $129 were collected. The rest of the bikes will be picked up by MIT. All done before snow. The bike auction is a nice thing to do.
- [Discussion]
- Garden Cleanup: Cleanup was not done because of snow. We can ask volunteers to help with the cleanup and then in spring we can offer them to choose their preferred spots. Email will be sent pending on the weather. Garden will be frozen in coming days. So cleanup can wait until the spring.
- Front Desk Inventory: Suggestion to add hot blue stick to the hot blue gun. We have the gun but need blue sticks.
- AHEC Elections: Getting some dates. Proposal: April 2nd housing needs the officer leasing list. We would like to have the nomination dinners Feb 13, 15 and 16. Then we would have nominations dinner on the 22 instead of coffee hours. Then we do speech night during a coffee hour (March 1st). Big question is when to have the election. Tradition is to have the election before the AHEC meeting. So since AHEC meeting is on Monday, should we have the election on Sunday? Concern is people tend to cast vote on the way work or back from work. We can decide about the election date later. Possibilities for election date is the 4th or the 5th. We can offer snacks (apple cider or something) if we decide to have it on Sunday. Nomination dinner Adam will take care of that (7-8pm). Do we have dates for transition? We have to propose a couple dates. We also usually have the Super AHEC dinner before the end of the transition so that people can get to know each other. New AHEC will start in June. Eric is overseeing most of the election details.
- Open Floor
- Bike auction fund is going to be transferred to petty cash by Adam to fund the zip car expenses.
- Demand for the game was really high. 60 people signed up. Will try to get more tickets. We may need to do a lottery since the current number of tickets are limited.
- Distressing events: Pizza and poppy and conversation with Naomi
- Jan lunch for staff at Adam's apartment will do catering. The dates that we were checking: 19th or 26th both are Fridays. The 19th there might be some conflicts. We block both dates. AHEC will get gift cards ($50). We do all sort of gift cards. Maybe Amazon or Target. You can get reimbursement from the main account. It is a little complicated for paying for the gift cards. Preapproval is required. But it is nice. Many years ago they were giving Ashdown Shirts. And staff were wearing them quite often.
- Ice Skating: Outdoor skating loop. Last year was the first year. $12 per skate. Fun Fund Event could cover that.
Meeting adjourned.