AHEC Meeting Minutes

Monday, September 11, 2017, 8:30pm @ Crafts Lounge

Attendees: Nicole, Xueying, Vishal, Eric, Sophie, Allen, Meicen, Katie, Jacob and Adam

**Presided by Nicole Moody, Minutes by Sophie Liao **

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Operations Committee: Dance Party Photos, Ashdown Website Pictures
  • [update] - Communities Committee: Nametags, Interest Groups, Ashdown Art
  • [Discussion] - Grad Exec Board Training Recap
  • [Discussion] - Fall Budget
  • [Discussion] - Officer Evaluations
  • [Discussion] - Officer Recruitment
  • Open Floor
• Approval of Meeting Minutes
  • Approved.
• Operations Committee
  • Hire one time photographer for next event
  • Update the brunch event photos for the website
  • All 4 vacuum cleaners are repaired. And we order one more vacuum to replace the broken vacuum cleaner that can't be fixed.
• Communities Committee
  • Finalize new design for nametags
  • Regulation issue to host an Ashdown Art
• [Discussion]
  • Take-away from Grad Exec Board Training
    • Identify scams and consider an event for Ashdown security during the coffee hour - Xueying, Nicole
    • career professional/leadership - Meicen
    • Renovate your space: keep in mind that it takes time to renovate and it might not be the best option for current residents - Nicole
    • Mental health: counselor resources to talk in MIT and there is one counselor assigned to Ashdown - Xueying
    • Group dynamics: Blur boundaries on responsibilities within the leadership team. Ashdown has an updated handbook with clear defined responsibilities for each position and well-structured team - Nicole
  • Officers Evaluation
    • Vishal will send out a google sheet. If people are not doing a good flag, this evaluation is used as a flag to notify them
  • Officer recruiting
    • Next week Vishal will send out an email on open positions in Ashdown
    • October 14th and 15th for interviews
    • Hire a new photographer
• Open Floor
  • Provide a budget list: if we have extra budget saving in the end of month, we could use that for inventory replenishment - Xueying

Meeting adjourned.