AHEC Meeting Minutes

Monday, July 24, 2017, 8:30pm @ Crafts Lounge

Attendees: Adam Berinsky, Yuriy Roman, Nicole Moody, Vishal Patil, Eric Alt, Ricardo Baptista (proxy for Meicen Sun), Aditya (proxy for Xueying Zhao)

Presided by Nicole Moody, Minutes by Rio LaVigne

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Operations Committee: 4th of July Photos
  • [Update] - Communities Committee: Officer Socials, Cherry Pie Society Recap
  • [Discussion] - Ashdown Orientation
  • Open Floor
• Approval of Meeting Minutes
  • Correction.
• Operations Committee
  • 4th of July Photos: Will be uploaded soon.
  • Event Committee updates: Discussion about bowling old style and discounted Charles River Boat cruise for MIT students. The Bowling could happen in fall and boat ride in fummer. There will be a boat cruise with the orientation events in fall.
• Communities Committee:
  • Officer Socials: Will be on Friday. Free pizza and drinks for purchase.
  • Cherry Pie Society Recap: Was held last week. Need to do more publicity. There was really only one email sent out. Only six people attended. During the academic year 15-20 usually attend.
  • Fourth floor event: is going on at the same time of the meeting.
• Ashdown Orientation
  • Orientation meeting: Attended the meeting last night. Big events are dessert night and dance party. Sid Pac will also be doing a dance party on the Friday before Ashdown dance party. They will also have a cultural festival. Sid Pac will also do a BBQ on a Saturday (Sep 2nd). Events committee has asked for funding. They have received some funding for example for the dance party. Will try to learn more about the funding allocation. There has been some discussion on how undergrads will participate in the orientation events.
  • A question has been raised on friends of undergrads coming in to the events. Because of the free food, there might be interest from them to attend. Number of undergrads in Ashdown will be low. GRT will be housed in Ashdown.
• Open Floor
  • There seem to be a lot of incorrect check in of items. It should be communicated with Denise.
  • Messages have been sending out about house policies. It is always a summer thing with new people coming in. The website needs to be updated.
  • Fall retreat: we will wait for now. We should set the dates now to plan in advance. Meeting adjourned.