**AHEC Meeting Minutes | April 4, 2017 **
AHEC Meeting Minutes
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Tuesday, April 4, 2017, 8:30pm @ Crafts Lounge
Attendees: Malvika, Eric, Nicole, Rio, Katie, Adam, German, Govind, Vishal, Xueying, Seamus, Meicen, Olamide
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- [Update] Event Committee Update
- [Update] Operations Committee Update
- [Update] Officer Evaluations/Recruitment
- [Update] Planning Spring Dinner
- [Discussion] Inventory Suggestions
- [Discussion] Events Committee Budget
- [Discussion] Ashdown Spring Concert
- [Discussion] GSC Involvement Promotion
- [Discussion] New Officer Roles
- [Discussion] Officer Feedback
- Open Floor
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- Having a meeting tomorrow, agenda: talking about Ashdown Spring Concert and general updates.
- Preparation work is like the Thanksgiving Dinner, straight forward
- Need to know the start dates of new officers, and the interview is happening this weekend. So will have the officer list done by next Wed.
- The Floor Cup, last year happened mid-April, before the new officer come, need to think about when to do it this year.
- Need to get the continuing status list soon, by 15th.
- No floor events or fun funds.
- [Update] Event Committee Update
- New Chair installed successfully.
- Chocolate factory outing is well attended, about 17 people show up.
- Planning for future cooking event and some floor event as well
- Spring Concert and dinner and the Thirsty Ear Happy hour before that.
- Talks about assigning community service after brunch next time for violators of public spaces rules. Message well received by the dorm.
- [Update] Operations Committee Update
- No updates.
- Still looking for Operation Chair.
- [Update] Officer Evaluations/Recruitment
- Evaluations are all done. Will enter the seniority points soon, before next lottery.
- For interview, everyone need to fill out the interview availability.
- Stress that the interview is going to be informal. Emails will be sent out tonight about time of location of the interview.
- Decision will be made on Sunday 9-10 PM, budget for two hour. Incoming AHEC should be there to choose their officers.
- New approach: read application before interview people. There is no need to interview returning officers with good performance, to save the burden.
- [Update] Planning Spring Dinner
- Brandon want to perform vocal Jazz music at the concert, approved.
- Some people is still looking for pianists.
- [Discussion] Inventory Suggestions
- People requesting Just Dance 2017, other request are without description.
- Need to develop a system to clear things out. Perhaps a garage sale to Ashdown residents.
- [Discussion] Events Committee Budget
- Just turned in the budget, the internal one from April to June.
- Items include: Spring Concert Gifts($100-150), End of Semester ($700, all GSC funding), cooking events ($200 for purchasing foods), movie events with wine and cheese in June ($100, exclude fees for bar tender)
- [Discussion] GSC Involvement Promotion
- They are currently electing new executive committee
- Mostly distribute via emails, no posters or anything is available.
- [Discussion] New Officer Roles
- The new AHEC talk about new officer and new officer roles
- Change: Cherry Pie Officer will only do Cherry Pie events, the talk series has been moved to the talk series.
- Open Floor
- Next semester Tuesday is not available
- Things missing in Ashdown, concerns about the lost mails.If anything went missing, AHEC should be informed and do the documentation.
- Meeting is closed for [Discussion] Officer Feedback