AHEC Meeting Minutes | September 13th, 2016
AHEC Meeting Minutes
Tuesday, September 13th, 2016, 8:30pm @ Crafts Lounge
Attendees: Cody (Proxy for Govind), Eric (Proxy for Malvika), Rio, Seamus, German, Kim, Katie, Wes, Stephanie, Adam
Presided by Seamus, Minutes by Cody
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] - Communities Committee Update
- [Update] - Bike Cleaning, Website Updating, Newsletter + Brochure, Publicity
- [Update] - Events Committee Update
- [Discussion] - Team building
- [Discussion] - Volunteer recruitment
- [Discussion] - Officer recruitment
- [Discussion] - Budget meeting
- [Discussion] - Officer evaluations
- [Discussion] - MindHandHeart
- [Discussion] - Celtics game
- [Discussion] - Computer room furniture
- Open Floor
- Approval of Meeting Minutes
- Minutes Approved (but not seen by AHEC yet)
- Communities Committee Update
- Budgeting for future floor events being discussed
- Encouraging floors to interact with each other
- Potentially have floor events occur more often
- Name Tags
- Every floor should have name tags
- Slight issue with conflicting lists
- Housing doesn't actually know who lives here yet
- Some rooms have multiple names per room
- Still working out which rooms are empty
- Lottery will be held after this is sorted
- Bike Cleaning, Website Updating, Newsletter + Brochure, Publicity
- Newsletter in works
- Bike cleanout will be happening soon
- More to come next week
- Events Committee Update
- One more orientation event coming up
- Dance party went well
- Need to follow up and do one final check
- Team building
- Waiting on doodle pool
- Will update when Malvika returns
- Volunteer recruitment
- Have a list of around 40 people
- May need more budget
- Go from $40 to $200 or so
- Due to larger than expected sign-ups
- Events is pretty well on budget for the moment
- Approved to go up to $150
- Will be added to Ashdown Volunteer email list
- Officer recruitment
- 17 applicants for fewer than 17 positions
- Interviews will happen this weekend
- Doodle poll will go out
- Unsure if we have sufficient coverage of officer positions
- Will be approving an applicant who does not live here to apply for positions
- Is a one time deal, does not guarantee hiring as an officer
- Budget meeting
- Meeting the 24th to discuss budgeting
- Budgets will be expected on the 23rd (Friday)
- Officer evaluations
- Need to evaluate for the summer term
- Could happen now or wait until after official end to summer term
- Try to do by around October 1st
- Grading
- 3: Exceeds Expectations
- 2: Meets Expectations
- 1: Below Expectations
- Get feedback from committee chairs on how things are going
- MindHandHeart
- Many events currently available
- How do we separate ourselves from current projects?
- Professors give their experiences
- Includes dinner and discussion
- Need to pick a date
- Many ideas still being discussed
- Need to make sure we are following through on commitments
- Total budget in the ballpark of $2000
- Need to monitor to ensure capacity is not exceeded
- Could try to utilize Hulsizer Room more effectively
- Game nights
- Coffee house
- Study nights
- Add to agenda in the future for discussion
- Celtics game
- Baseball game went well last night
- Face value tickets are $45
- Fair price discussion
- Plan for around 25 seats
- $25 from residents, $20 from housemaster funds
- January, right after IAP
- Computer room furniture
- Need to select pattern for furniture
- Will be followed up with Denise
- Open Floor
- Cooking Classes at Ashdown
- Chefs would like to teach cooking classes
- Start with grilling class outside at end of the month
- Ashdown needs to provide coordination with Naomi, and some cost
- Interest expressed, will iterate with Naomi
- Proxies at AHEC
- Should be relied on sparingly
- I3 Videos
- Videos describing life in Ashdown
- Could be investigated for the future