AHEC Meeting Minutes | July 12, 2016
AHEC Meeting Minutes
Tuesday, July 12th, 2016, 8:30pm @ Crafts Lounge
Attendees: Dierdre, Govind, Malvika, Rio, Seamus, Gurjot, German
Presided by Malvika, Minutes by Govind
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- [Update] – Ashdown Logo
- [Update] – Events Committee Update
- [Update] – GSC Meeting
- [Discussion] – Inventory
- [Discussion] – Brochure
- [Discussion] – Orientation Movie Planning
- Open Floor
- Approval of Meeting Minutes
- Communities Committee Update
- Floor event plans for July seem to be going smoothly.
- [Tech] Put a link to the Fun Fund Google Doc for the month on the website (in addition to monthly email from Communities Chair Update).
- Ashdown Logo
- Current designs are a little disappointing. Would like to solicit resident designs.
- They don't feature the current building (some of them are designed around old Ashdown).
- Please contact AHEC if you are interested! $200 prize if your logo is chosen.
- Events Committee Update
- Euro Cup events went well. During the week about ~20 people watched, on Sunday (final) the Hulsizer had about ~60 and the Thirsty had maybe 10-20.
- Should advertise when the Thirsty is open for an event more aggressively, since it is usually closed.
- Orientation events need to start getting planned much more concretely soon.
- IKEA Trip should be ironed out soon.
- Difficult to schedule due to Orientation Event conflicts.
- Olympics watching will happen soon.
- Beach outing (early August?)
- GSC Meeting
- Motion to create Funding Board Task Force, to circumvent current barriers towards providing funding towards graduate student life.
- Existing guidelines are vague and out of date.
- For example, hard thresholds for money per event create incentives to make cost for an event just under threshold (ex: $99 for $100 threshold).
- Joint requests can currently be looked at by different people who do not interact.
- GSC is looking for an HCA Co-chair! No experience required, just enthusiasm. Residents are encouraged to apply.
- Suzy Nelson, VP for Student Life, will be visiting grad dorms soon. Should find a date to invite her to Ashdown during the Fall.
- She will also have Office Hours to address any concerns.
- Inventory Sharing
- Communicated our concern about late fees to SidPac.
- Specifically, some of the items are quite expensive, so having the late / replacement fees scale with the price of the item is concerning.
- Also, a lot of the items would not be missed if they were gone for a couple weeks -- therefore, the replacement fee penalty seems steep.
- Brochure
- The short brochure is basically finished other than the Events Calendar.
- Hopefully this will be ironed out soon.
- We'll make a longer newsletter to go on the website. The brochure will be a subset of this.
- Govind will talk to Communications about getting this done.
- Orientation Movie Planning
- Getting pictures and making slides for your part.
- Should get done this month so we can edit the film and put it together in the beginning of August.
- Meeting planned for weekend of 22nd to 24th. Tentative 24th.
- Check camera behind the front desk before that.
- Put slides in the Google Drive before next meeting.
- Open Floor
- Officer photos poster still going on, getting improved.
- Pokemon Go outing. Resident-led?
- Floor officer led?
- Orientation event?