AHEC Meeting Minutes | July 5, 2016
AHEC Meeting Minutes
Tuesday, July 5, 2016, 8:30pm @ Crafts Lounge
Attendees: Katie, Govind, Malvika, Rio, Seamus, German
Presided by Malvika, Minutes by Govind
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- [Update] – Officer Transition
- [Update] – Events Committee Update
- [Update] – Book Lending
- [Discussion] – Volunteers
- [Discussion] – Fun Fund
- [Discussion] – Inventory Sharing
- [Discussion] – Brochure
- [Discussion] – Orientation Movie Planning
- Open Floor
- Approval of Meeting Minutes
- Communities Committee Update
- July meeting will be next week.
- No events have been requested since Harpoon Event. One person wanted to do rock climbing.
- Officer Transition
- Posters are ready. They look good.
- Hopefully they will be up by next week.
- New officer photos have been uploaded to website.
- Events Committee Update
- Barbecue went well.
- For next time: Use one car for groceries, start grilling earlier, better transition between first and second batch of grilling, make the event an hour shorter.
- These should go on the Wiki soon.
- Euro Cup Semifinal watching will start tomorrow. People will be grilling leftovers on Sunday.
- Coordinating Olympics with SidPac and beach trip in July.
- Will start planning Orientation events in a few weeks. Dates have not been decided.
- Need to appeal GSC Dance Party funding.
- Book Lending
- July 21st at Coffee Hour.
- German will get people to submit keywords, genre of books, print out for the event.
- Volunteers
- Still coordinating with Tech to make a feature for the website to make a feature for people to sign up during Orientation.
- There are also websites that might be able to manage this.
- Make sure Tech and EC are on the same page with what the feature should be.
- Fun Fund
- Should signups for Fun Fund events be first-come-first-serve, or should slots be reserved for people who have not participated in Fun Fund Events?
- Sometimes the lists fill up too quickly for people who are not constantly at their email.
- Maybe just an informal reminder to be considerate to other residents when signing up for an event where spots are limited.
- Inventory Sharing
- Fees should scale with the item, but be reasonable for late fees. Don't want people to be scared of borrowing items, and also don't want people to have economic hardship from late fees.
- Suggestion: Multiple classes of items, with different scaling late fees.
- Brochure
- Will get to us in mid-July.
- Orientation Movie Planning
- Draft of script should be done by next meeting.
- Script your part by next meeting.
- Open Floor
- Should have a meeting soon to discuss potential Ashdown logos.
- Put up something to prevent birds from flying into windows (above grill storage area).
- Will contact in-house designers to provide more logos.
- GSC still looking for an HCA Chair (requires no prior GSC experience)