AHEC Meeting Minutes | March 31, 2016
AHEC Meeting Minutes
Thursday, March 31st, 2016, 7:30pm @ Crafts lounge
Attendees: Chris, Calvin, Adam, Cody, Rio, Drew, Katie, Malvika, Orpheus
Presided by Chris, Minutes by Cody
- Agenda
- [Vote] - Approval of Meeting Minutes/General Chit-Chat
- [Update] Rebranding of Ashdown
- [Update] Spring BBQ
- [Update] Officer Transition Dinner
- [Discussion] Fun Fund Policy (Malvika)
- [Discussion] Mind, Hand, Heart Innovation Fund
- [Discussion] Ashdown Lottery
- Open Floor
- Approval of Meeting Minutes/General Chit-Chat
- Re-branding of Ashdown
- Initial idea was supported
- Tabled for next week
- Communicate off-line, email out to AHEC
- Spring BBQ
- Have obtained GSC Funding
- Hopefully weather will hold or get better
- April 9 at 1pm
- Rain date of April 10th at 1pm
- Starting prep at 10am
- Looking for help from AHEC to cook before event
- Will send out Doodle Poll
- Floor Cup
- Will be done in conjunction with Spring BBQ
- Place in Boston can engrave cup with last years winner
- Should not take too long
- Need to figure out how to take plate off
- Events
- Have not been considered
- Will likely have 3
- Tug of War
- Trivia
- Scavenger Hunt?
- Race around Ashdown?
- 3 legged race?
- Floor relay
- Will discuss more
- Officer Transition Dinner
- Still need date
- April 21st
- 6:30 ish start time
- Out by 8 for Coffee Hour
- Indian/Thai Food
- Possibly have separate event for all current and former officers
- Fun Fund Policy
- How should recurring events be funded by Ashdown?
- Recurring event has requested funds for a recurring event
- General thoughts are that recurring events should not be funded through Fun Fund
- Siphons money from initial Fun Fund intent
- Recurring events (ie clubs) have less clear status
- Highly budget dependent
- Really should just be ASA club
- Could only fund major events, or grant a budget on a semester by semester basis
- Precedent for transition to ASA club
- Consensus: Can provide one-time funding which is to be applied for
- Consider pointing towards ASA club
- Mind, Hand, Heart Innovation Fund
- Application is due tonight
- Budget seems high, but for a recurring event schedule
- 1 event per month, based on recommended costing
- Ashdown Lottery
- Should investigate how do handle officers on internships
- New officers must apply on this lottery cycle
- Open Floor
- Operations Chair
- Officer Score Update
- Someone has not had their score updated
- Scores must be updated before lottery
- Cleaning Up Wiki
- Each committee should have their own wiki page
- Chris wants a formalized structure between committees
- Important point is for individual committees to have streamlined wiki
- Should do wiki training (committee chairs)
- Wiki Documentation
- AHEC will do this as they transition out
- Officers should not cancel leases
- Officers do nothing
- Housing will send out continuing leases