AHEC Meeting Minutes | November 5th, 2015
AHEC Meeting Minutes
Thursday, November 5th, 2015, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Orpheus, Drew, Calvin, Cody
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes
- [Update] - Officer Evaluation Alignment
- [Update] - Ashdown Calendar
- [Discussion] - Common Room Policies
- [Discussion] - Inventory Suggestions
- [Discussion] - Front Desk Inventory Sharing with Sidney Pacific
- [Update] - GSC and HCA Meeting Debrief
- Open Floor
- [Review] - Officer Transition Information
- Approval of Last Week's Minutes
- Minutes are approved and are to be posted.
- Officer Evaluation Alignment
- Orpheus produced document of common questions, amended by other AHEC officers
- Standard agreed upon by AHEC, will be used in the future
- Will also include questions meant to evaluate stress levels
- Orpheus to collate questions and post them on wiki
- Ashdown Calendar
- Events calendar
- Received numerous email requests
- Has been set up
- Events coordinator signs in and sends request to AHEC
- AHEC can approve the event
- Will modify setup to enable easier access for AHEC officers
- Link as opposed to email login
- Orpheus will take on as action
- Common Room Policies
- Version 2 is most up to date
- Minor changes from version 1:
- Crafts Lounge can only be reserved under special circumstances
- Large house events must be approved by AHEC and publicized 3 days in advance
- Small groups may meet without reserving the room, but must allow others to use the room simultaneously etc...
- Full policy will be posted online
- Pending Issues:
- Should computer lounge continue to be a silent space?
- Answer: Be considerate of others, but silence is no longer mandatory
- Related: Future discussion to take place as to best utilization of the computer lounge
- Policy approved
- Fabyan Room
- Reorganization to happen Sunday, November 15th
- Inventory Suggestions
- Vacuums
- Been discussed
- Will fund purchase in January?
- Issues with vacuums breaking
- Include laminated sheet with instructions on them
- Model picked out by Garrett (Same as current S3)
- Can we buy one now and one later?
- Need to check Inventory budget
- Resolution:
- Inventory will buy one new vacuum through their budget
- Eligible for more money at the end of the term if needed
- Fiddler on the Roof DVD (1971)
- New and More Shopping Carts
- Discuss state of carts with Inventory
- Need to insure cart is returned to proper place
- Cats the Musical
- Kitchen Cart
- Can use Thirsty Ear cart
- Need to make sure this is ok
- Tell floor officers that they can use this cart
- Squash rackets and balls
- Chess and Backgammon Table
- Can be placed near lobby or bowtie/side lounge
- Will pieces disappear?
- Keep pieces behind front desk
- Issue: where do we put it?
- In one of the bowtie lounges
- Investigate nicer table as well
- Will be a Will Fund purchase
- Modern style (glass/metal)
- Situp-Bench
- Weight room equipment
- Could replace current bench
- Declining bench
- Perhaps our current bench can be altered to be used as one.
- Possible future Will Fund, but needs to be investigated
- Wheelchair
- No, we are not a hospital
- See MIT Medical for health needs
- GSC and HCA Meeting Debrief
- Searching for new VP of student life
- Desire for more representatives to attend from the not married person grad dorms
- Discussing Sid-Pac Relations with Sydney
- Casino Night
- Sid-Pac will not hold a Casino Night
- Willing to provide manpower and funding in exchange for opening Ashdown Casino Night
- Approved: Will open Casino Night to Sid-Pac in exchange for money and manpower
- Item Sharing
- Sid-Pac primarily interested in larger items
- Don't really want to share smaller items
- Tell inventory to cost our shareable items
- Front Desk and Garden Shed
- Front Desk Inventory Sharing with Sidney Pacific
+ Current course of action
- SP creating website
- Ashdown creating Google Doc
- What items do we share with Sid-Pac?
- Document available on AHEC Wiki
- Categories:
- Electronics
- Games
- Household
- Sports Equipment
- Tools
- Tabled until later date
- Chocolate fountain will be lent out
- Barbecue chimneys and kits will also be added to shared list
- Open Floor
- Final Summer Budget
- Officer Ratings
- Have been uploaded, but officers have not been notified
- Some AHEC members told officers in the meetings
- AHEC officers will address their own officers as needed
- Future policy
- Will wait a day before assigning grades and notifying officers
- Also wait until after interviewing everyone on the committee
- Halloween
- Open Doors
- Not greatly successful
- Lack of participation
- Perhaps have future events on weekdays
- Officer Transition Information