On schedule. Police, wristbands, food, drink all set.
There will be a cash bar in the Hulsizer.
We need volunteers for set up (Thu) and the event (Fri).
At the end of coffee hour we will solicit for set-up help.
We discussed officer assignments with two new officers who could not make last night's dinner.
Both have had contact with their new chairs.
Officer proposals have been distributed to respective AHEC members.
Dheera will update seniority points by tonight.
What are our standards for amount of work? In hours equal to brunch committee.
TEEC officer is excused from writing a report. Newsletter officer is undergoing quals and will start in June.
We will discuss officer points at the retreat.
Still no mugs for old officers.
Access for new Ashdown officers to do floor officers: Nicole will give Denise a list of names. They can get a temporary card.
Found to be a need from last year. Soliciting suggestions
Next coffee hour.
Matt would like one for all officers. Or just AHEC or chairs.
Hunter's cell is not to be distributed: email only for general business.
We can have an opt-out.
Albert would like to propose due dates and actual fines.
Will table for retreat.
Need to plan agenda.
Topics: money where it comes from and how it's managed, structure of MIT organization, AHEC IT stuff, set agenda for the year
Matt has been voluntold as a drop box.
Ann will provide last year's agenda.
Old AHEC send slides.
Matt had met with real eastate to make a mitigation plan.
Dumpster will be fenced in and locked.
Video cameras will monitor 24/7
8 am was the best minimum date, with "best effort" to have deliveries before 10 am.
Construction will be after 9 am.
Terry and Ann attended hearing. Town council raked them over the coals for a bad presentation. Chair mentioned the document that we made. They kept repeating <1 truck a day (we don't believe this). We can bring this up as it was in the minutes.
Trucks will come in reverse direction and gates will be redone.
Tech article response? Matt will talk to HCA about preferred way of handling these in the future.
MIT-Harvard party- moved to orientation party, GSC and Aalap on board.
This would be the first party.
Hulsizer capacity is 170. Tent in courtyard is expensive ~$5000, but may have other montey.
Set for September 3rd.
Will need courtyard license (has been done for the block party last year).