AHEC meeting minutes
2008-06-12 19:30 Crafts Lounge (back to list)
- IT projects for the summer update
- Movie check-out - Ben and David are working on this.
- Front desk - Ben and David are working on this.
- Lottery infrastructure - We would like a monthly rather than continuous lottery for predictability.
- Energy monitoring system - with MITEI and Stephen Samouhos.
- Elevator monitors - Possibly connected to cable?
- MIT Cable channel backend - Dheera aand David are working on this. (though not via MIT cable)
- Website - Ben and David.
- Northwest Event Calendar - Ben and David.
- Clock display in second floor "beacon" window?
- Ashdown Forum? - Proposed by Luka (present at meeting), potential online forum for discussing Ashdown-related stuff.
- Upcoming Artwork/Tour of NW35 notes
- Start planning for the tour right away.
- Interior decorator may have a firm plan so we may want to try to keep isolated spaces to recreate feel of Ashdown.
- We would like to move rooms.
- Possibility to get one room antique-looking (music room?) if possible.
- Which important pieces should be moved? - Archana and Dheera will catalog and work on this.
- Display issue (in particular, David and Dheera want direct access and not go through MIT cable) can be brought up at tour.
- Equipment to order for new dorm - go through front desk; towels; etc.
- Find out HDTV-ready locations.
- What to order for new dorm? - Will and Dheera will go through front desk stuff.
- TV Screens/Computers
- Items that have been ordered - 2 52" TVs have been ordered, one for TV room, one for Aerobics room (not the ones we decided unfortunately, but housing has purchased already).
- HDTV available so far in: TV room, Aerobics room, Crafts.
- Computers and printers - Dheera will initiate e-mail discussion, need to spec these before the tour.
- Pool Table: Should we re-felt our current one or order something new?
- Based on responses, let us try to get a new pool table, and if not, try to get service to re-felt AND move existing table (leveling is a big issue and should be professionally handled).
- Kumar (present at meeting) to spec out a pool table and get back to AHEC by Tuesday hopefully.
- July 4 BBQ
- Social committee is thinking of organising the July 4 barbecue. (Kumar and Luka present)
- Handout given: estimated budget ($495 Ashdown contribution, $1000 requested from ARCADE, $1495 total; includes Food and Beverages, Supplies, Advertisement, and Transportation).
- Additional preparations - Start grills early, tentative estimate of numbers from historic trends: 300-600, careful about incoming strangers (shut gates, check MIT IDs).
- Orientation Events - what should we commit to?
- Thirsty Ear BBQ - 8/24, 5-11pm
- Cruise Reception -
8/31 8/30, 5:30-6:30pm - we could possibly give space and money (but not so much time of our own) to Warehouse for organising the reception, although there is a possibility they are not willing to do so - Archana to ask Warehouse; other student groups could also potentially run it with our help of space and money
- Seven Seas Dessert - 9/1, 8-9pm - "trademark" of Ashdown to be planned mostly by AHEC closer to the time
- Wine Tasting Mixer -
9/4, 8pm conflicts with TechLink event, cooperate with Sloan (need response), new date to be decided
- Special Coffee Hour - 9/4, 9pm - cooperate with Eveline, managed and funded within Ashdown, advertised by posters, etc.
- Dance Fusion - 9/6, 9pma - in cooperation with social committee; also ask CSSA potentially? (they were interested one time in the past in helping)
- Dining to supposedly open 9/2 - possibly hand out coupons to students to promote dining in the beginning?
- Try to have little events/outings outside in Boston, etc.?
- Open floor
- Todo: try to get sit-down meeting with Dennis Collins to get everyone on the same page.
- Todo: Find orientation chair.
- Possible meeting with the administration to get an update about the new dorm.